Administrative Standards

Annual Reporting Submission

A requirement of the Camping Standards is Annual Reporting, including the Camp Statistics. All reports are to be submitted through your ChurchHub account. 

Having automated the camp statistics submission process, the Annual Submission form has been eliminated. For reference, the following items are to be submitted annually:

• Annual report
• Financial statements
• Board member list
• Proof of insurance: property, liability, D&O, any additional insurance that may be required; liability insurance shows The United Church of Canada as additional insured
• Annual Compliance Form
• For camps receiving an accreditation visit in the current calendar year, provincial accreditation current status―letter or certificate (where available)

Camp statistics are to be submitted online.

Explanations and Definitions

The following is intended to assist as you complete the online statistics form.

• All information refers to the summer season with regard to camp sessions, numbers, staff, etc.
• Number of resource staff refers to programming-type staff.
• Number of support staff refers to kitchen, maintenance, and office/administrative staff.
• Other staff refers to staff for functions that do not meet one of the above categories―please be specific.
• Number of camp sessions refers to the number of camps offered―i.e., weekly sessions offered.
• Capacity/session refers to the number of campers who could be accommodated at the facility.
• Number of campers (season total) refers to the total number of campers who participated during the summer.

Camping Accreditation Visits

In 2024, the first accreditation visits were completed using the revised camping standards (Camping Standards 2022). The format for visits has changed.

Visits are now coordinated through the regional council offices. The shift to a more local approach has two objectives:

1. Promote a more direct connection between the camp and the regional council.
2. Reduce costs associated with travel by national accreditors.

The General Council staff will continue to collect the Annual Submission requirements and deliver the final accreditation decision. 

What does my camp need to do to prepare?

1. Review the Camping Standards 2022 manual (only available online). The 2023 Training Video and related presentation are also available. Questions about the standards should be directed to General Council staff.
2. Complete the Camping Standards: Self-Assessment Tool. This is for the camp’s benefit in preparing for the visit.
   • Collect the documentation, where needed, to meet the standards.
   • Use the Self-Assessment Tool to identify where items are located, whether in specific binders, a specific building, or another location.
   • Ensure any documents that are stored offsite are available onsite the day of the visit.
3. Submit your Annual Submission via the ChurchHub portal to the General Council. This will be shared with the regional council people who will be conducting the visit.
   • Camp Statistics―submitted online
   • Annual Compliance Form
   • Annual Report, Board List, Financial Statements
   • Insurance
   • Provincial Camping Association Accreditation Status
4. Identify who will participate and who needs to be onsite for the actual visit. This should include at least one board member.