Job Number: 21-4
Opening/Closing Date: February 17, 2021 to March 1, 2021
Description

The Pacific Mountain Regional Council is seeking an individual to fill the role Administrator First Third Ministry on a permanent part-time basis, 28 hours per week.

The Pacific Mountain Regional Council (PMRC), as part of the wider United Church of Canada (UCC), is called to serve God’s mission in Jesus Christ, empowered by the Spirit, for a world of justice, peace, reconciliation and the integrity of creation. It provides leadership in the areas of personnel support and pastoral relations, leadership, youth and children’s ministries, and property, and offers a multitude of supportive and educational services for communities of faith and other ministries.  The current Mission Statement of the Pacific Mountain Regional Council is: Healthy Communities of Faith and Ministries, Effective Leadership, Faithful Public Witness. The Regional Council is a decision-making body responsible to serve and support Communities of Faith within its bounds and provide necessary oversight.

The Pacific Mountain and Chinook Winds Regional Councils’ First Third Ministry seeks to equip, connect, and imagine with local United Church of Canada Communities of Faith so that all may know the Way of Jesus Christ and the Love of God. Camp Spirit is a recognized priority of First Third Ministry. 

The First Third Ministry Administrator, as a member of the First Third Ministry team, will work in cooperation with the staff team to serve the communities of faith of the region and their ministry with children, youth, young adults and families.  They will provide administrative and logistical support for ministry staff and their related committees, events, and projects. This position will provide administrative and logistical support to First Third Ministry staff and provide Camp Spirit administration. Tasks will include:

  • Tend to ongoing correspondence – email, phone, and mail.
  • Help prepare and attend team planning meetings
  • Support communication with congregations and participants
  • Create labels and name tags from database as required
  • Prepare and distribute information on-line, e-mail and regular post  
  • Ensure the Region database /Camp Brain registration database is current in relation to this work, run database queries and reports
  • Ensure marketing and promotion plans are kept up to date, website, social media and accounts are current as directed by the Communications Manager
  • Track costs and expenses for leaders and events, support visa reconciliation for First Third Ministry staff, collecting receipts and information 
  • Oversee registration for camp, events, manage payments, group set ups, travel and accommodation needs, etc.
  • Attend weekly attendance at staff meetings during summer camp season
  • Collaborate with the Camp Spirit Executive Director to create, distribute and administer partnership agreements, site fees, and insurance for each hosting site
  • Support Camp Spirit Directors in ensuring there is a record of a Fire Safety Plan and Emergency Preparedness Plan for each site and a detailed safety plan for any off-site trips (to be approved by site specific ministerial staff), ensure the paperwork is filed appropriately
  • Support the application, hiring and registration processes for the Camp Spirit Youth Crew Program, doing reference checks, collection of required documents and consolidate and maintain records and complete administrative needs and tasks for the Youth Crew training retreat 
  • Communicate with Camp Spirit Program Directors on all logistics, resource lists, required supplies, registration and updates, and newsletters for each site in ample time for the local site organizers to prepare

This position functions from the Pacific Mountain Region office in Burnaby, BC, under normal office working conditions.  There will be times in the year when this position is closer to full time and other times of the year when it will less hours.  There will be times in the year where most of the work is focused on First Third Ministry and other times when it is focused on Camp Spirit (May – August).  Advance notice will be given.  Flexibility is required. 

Occasional attendance at evening and weekend meetings, with due notice, will be required. Most years there will be a minimum of four overnight events. In addition, most years overnight attendance at a four-day General Meeting is required. A three-night staff retreat annually is also required. This position interacts with lay staff, ministers, volunteers, executive officers. Manual dexterity required to use laptop computer and peripherals. Intermittent physical activity including sitting, standing, and lifting. Occasional overtime may be required.

Currently due to COVID-19 employees are working both from the office at times and remotely from their homes on secure devices, and are available by email and phone during regular hours Monday to Friday.

Qualifications

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, education, experience and ability required.

  • High school or post-secondary education together with 2-3 years’ experience in an administrative role
  • Relate in a friendly, open manner with others, including youth and children
  • Ability to communicate, clearly and effectively in English, both written and verbal, in person and on the phone; a second language is desirable
  • Solid administrative and organizational skills to prioritize and plan work, meeting deadlines and completing multiple tasks on time with limited supervision, together with flexibility to deal with changing situations and priorities
  • Ability to problem-solve individually and cooperatively
  • Competency in the use of various software applications (Office 365, Dynamics, SharePoint, One Drive), internet and social media together with the ability and willingness to upgrade computer skills as needed
  • Be familiar with the Internet including Facebook, web sites, e-mail, the process of uploading, downloading, and transferring files
  • Have competence in or be willing to learn desktop publishing skills, MailChimp, and other productivity software
  • Ability to maintain confidentiality and appropriate personal and professional boundaries at all times
  • Knowledge of the ethos, structure, and practices of The United Church of Canada would be an asset
  • Experience in a church or not-for-profit setting is desirable

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will provide assistance to employees who request accommodation throughout their employment with United Church of Canada, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

Compensation

Salary will be based on skills and experience, within the category 3 position pro-rated salary range of $33,889.72 - $45,185.63. Pension and group benefit plans coverage and annual vacation round out this compensation package.

To Apply

Interested applicants are invited to submit their resume, quoting the job number to careers@united-church.ca.